Crash Ensemble seeks Administrator / Concerts Manager

Monday 16th December, 2013

Deadline: January 13th, 2014

Position: Administrator / Concerts Manager

Based in Dublin and and reporting to the CEO, the Administrator will be a core member of Crash Ensemble, providing administrative and executive support for Crash Ensemble’s concerts and activities.           

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Job Description:           

Crash Ensemble seeks an enthusiastic and motivated individual with a passion for the arts. Specific knowledge and qualification in music or a related field, though not essential, would be an advantage.

Key responsibilities:           

General

  • Work with the CEO and artistic staff to support general administration and co-ordination of concerts, commissions, recording, engagement and fringe activities.
  • Office management, including filing, copying, organizing as well as general office communications: answering phones and emails.
  • Contribute to the development of the organization.

Concert Management

Assisting in the production Crash Ensemble’s calendar of events

  • Organising the logistics related to events, performers (e.g. travel and accommodation arrangements, instrument and music hire), organising rehearsal venue.
  • Assist at rehearsals
  • Perform front of house duties at events

PR and Marketing

  • Work with the CEO in the delivery of PR/ marketing materials (newsletters, press releases, programmes etc) including editing and proofing 
  •  Keep up to date -website, social media and other media platforms                  
  • Marketing of events; listings, flyer distribution etc, managing guest lists, press liaison
  • Representation of the ensemble at conferences and external events.

Finance

  • Financial administration and recording; making payments, invoices, book-keeping, inputting data into TAS Books 2 accounts package and pulling reports.
  • Preparation of accounts for end of year audit with appropriate supporting documentation
  • Work within the fundraising/ sponsorship developments currently being undertaken by the organisation and assist in this process where appropriate.
  • Assist with applications to the organisation’s main funding bodies (Arts Council of Ireland/ Dublin City Council, Culture Ireland) and EU funding grants
  • Explore other potential sources of funding

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 Required computer skills:

  • Knowledge of MS Office (Word, Excel, Outlook, PowerPoint).
  • Knowledge or social media platforms (facebook, twitter, youtube, soundcloud, Vimeo, Flikr)

Desired computer skills:

  • TAS Books 2 or other financial software package

Essential attributes:           

  • Fluency in English                 
  • An aptitude for, and experience in project management and office admin.
  • Reliable, proactive and highly organised, able to multi-task                 
  • Positive with a “can do” attitude
  • Deadline‐oriented, ability to work under pressure                 
  • Good interpersonal and communication skills                 
  • Strong attention to detail                 
  • Enthusiasm, initiative, motivation and energy
  • A creative thinker and problem solver                 
  • BA or equivalent                 
  • A passion for the arts

Desirable attributes:           

  • Excellent writing skills
  • Knowledge of marketing, fundraising, PR and accounting

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Terms:             

Part‐time, with 6-month probation period.

Work will include some travel and unsocial hours including weekends and evenings during concert rehearsal and delivery periods.

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Applications:

Please send a CV and cover letter stating the reason you would like to apply for the position of Administrator and your suitability for the role to Neva Elliott admin [at] crashensemble.com

Hard copies of applications will be accepted at the following address, but digital applications are preferred:  Crash Ensemble, The National Concert Hall, Earlsfort Terrace, Dublin 2